Terms & Conditions

All abstracts and papers must be submitted by the given deadline. Late submissions may not be accepted or may be subject to a late fee. It is crucial to adhere to the deadlines to ensure your work is considered for inclusion in the conference program and proceedings.

The acceptance or rejection of your abstract and extended paper (if submitted) will only be finalized after the peer review process. The review process ensures that all submissions meet the conference's standards for quality and relevance. Authors will be notified of the decision via email within the stipulated timeframe.

For a submission to be included in the conference program, to receive an acceptance letter, and to be considered for publication, the author(s) must complete registration and payment in full. This ensures a commitment from the author(s) to present their work at the conference. Failure to register and pay in full by the specified deadlines may result in the removal of the submission from the conference program.

Payments must be made only through an official SIP 2027 payment link, invoice, or written payment instruction issued by the Secretariat. Available payment methods depend on the authorized payment channel shown at the time of registration or invoicing.

Except where required by applicable law or expressly provided in the SIP 2027 Refund and Cancellation Policy, registration fees are generally non-refundable after payment for participant-initiated cancellation. Participants should review their availability, category, travel requirements, and applicable policies before payment.

Requests to change attendance mode must be submitted in writing and are subject to operational capacity, administrative approval, and payment of any applicable fee difference. Approval is not automatic.

All virtual or physical attendees are expected to adhere to the conference's code of conduct. This includes respecting all participants and fostering an inclusive and welcoming environment. Harassment or discrimination may result in removal from the conference. Any refund question will be handled under the Refund and Cancellation Policy and applicable law.

Personal data collected during the registration process will be handled in accordance with our privacy policy and will only be used for purposes related to the conference. We are committed to protecting your privacy and ensuring that your personal information is secure.

• Participants are responsible for arranging their own travel and accommodation. The conference organizers may provide a list of recommended hotels and travel tips upon request.
• All presenters are required to use the official conference presentation template, which will be provided upon acceptance of their abstract.
• It is the responsibility of the authors to ensure that their submissions are original and free from plagiarism. Any form of academic dishonesty will result in the rejection of the submission and potential exclusion from future conferences.