Refund & Cancellation Policy

Thank you for registering for the 4th International Conference on Sustainable Innovations and Partnerships (SIP 2027), scheduled at the University of British Columbia (UBC), Vancouver, Canada. By completing any SIP 2027 payment, each participant confirms acceptance of the refund, cancellation, transfer, and payment-dispute terms described below.

This refund and cancellation policy applies to all SIP 2027 conference-related payments, not only to standard registration fees. Covered payments include, but are not limited to:

• Conference registration fees.
• Author, co-author, audience, listener, student, academic, and professional registration payments.
• Paper, abstract, poster, or e-poster related processing payments, where applicable.
• Paper withdrawal, administrative processing, or document preparation payments, where applicable.
• Food orders, refreshment orders, conference meal-related payments, or special dietary service payments, where applicable.
• Conference kit, courier, shipping, printing, certificate, verification, or documentation-related payments.
• Workshop, training, sponsorship, exhibitor, partnership, or special-session participation payments.
• Visa-support package, invitation-letter processing, administrative verification, or related document-support payments, where applicable.
• Any other payment made to SIP 2027, REPA LLC, or an authorized SIP 2027 payment channel for conference-related services.

SIP 2027 payments support conference planning, administrative processing, review coordination, technical arrangements, venue preparation, documentation, publication coordination, payment processing, and participant services. Once a payment is completed, the payment is treated as final and binding.

Participants are therefore requested to review their availability, travel plans, institutional approvals, visa needs, payment category, and registration category carefully before submitting payment.

All SIP 2027 conference-related payments are non-refundable and non-transferable after payment is completed. No refund, credit, substitution, transfer, or reversal will be issued for cancellation, withdrawal, non-attendance, non-use of services, or inability to participate.

This policy applies to all circumstances, including but not limited to:

• Illness, medical emergency, or personal emergency.
• Travel disruption, flight cancellation, accommodation issue, or schedule conflict.
• Visa refusal, visa delay, incomplete immigration documentation, or border-entry difficulty.
• Change in professional, academic, institutional, funding, or employment circumstances.
• Failure to attend the event after registration or payment confirmation.
• Paper withdrawal, abstract withdrawal, author withdrawal, or presentation cancellation after payment.
• Failure to use ordered conference services, food, kits, certificates, documents, or support materials.
• Any other unforeseen circumstance outside the control of the SIP 2027 Organizing Committee.

By completing payment, the participant confirms that the payment was made voluntarily for SIP 2027 conference-related participation, services, documentation, or processing. The participant agrees not to initiate an improper chargeback, reversal, claim, or payment dispute through a bank, credit card provider, debit card issuer, PayPal, Stripe, or any other payment platform.

A payment dispute may be considered improper when the participant has received, requested, used, or been offered conference-related service, documentation, registration confirmation, invitation support, online access, review processing, presentation opportunity, publication consideration, or administrative processing under the published policy.

• Participants must contact the SIP 2027 administrative team first for any payment, registration, document, or service question.
• Payment disputes may delay or suspend registration verification, invitation-letter processing, certificate issuance, document verification, publication processing, and conference access.
• Chargebacks, reversals, or false claims may result in cancellation of registration and withdrawal of all conference-related documentation.
• Administrative review may be applied to prevent misuse of conference documents, payment systems, review services, or institutional support materials.

Based on the prior SIP 2025 conference experience, the organizing team has maintained a public record page for cases involving serious payment-policy violations, disputed registrations, reversed payments, or misuse of conference documentation. This historical declaration is provided to clarify that SIP 2027 follows a strict compliance approach for payment integrity and document protection.

Past SIP 2025 compliance information may be viewed at: https://sip2025.org/blacklisted-registrants.html

SIP 2027 reserves the right to review cases involving chargebacks, disputed payments, reversed transactions, incomplete payments, suspicious payment activity, document misuse, or violation of published conference policies.

Depending on the case, administrative actions may include:

• Temporary suspension of registration status pending payment review.
• Cancellation of registration if payment is reversed, disputed, withdrawn, incomplete, or not verified.
• Withdrawal or invalidation of invitation letters, confirmation letters, certificates, receipts, verification records, publication-support records, or visa-support documents issued on the basis of a disputed or reversed payment.
• Restriction from SIP 2027 activities, sessions, online access, publication consideration, certificates, and post-conference services.
• Restriction from future REPA-organized events in cases of confirmed misuse, fraudulent registration, repeated payment violations, or serious policy breach.
• Public compliance notice or listing where legally permitted and necessary to prevent misuse of conference-related documentation.
• Reporting to relevant institutions, payment processors, organizations, publishers, administrative bodies, immigration-related verification channels, or legal authorities where appropriate and legally permitted.
• Formal administrative or legal steps where necessary to protect the integrity of the conference, payment systems, and official documentation.

These measures are intended to protect the conference process, participants, institutions, publishers, payment systems, and organizing team from misuse of registration, payment, and documentation systems.

SIP 2027 may provide invitation letters and related conference documentation to eligible registered participants after payment verification. However, an invitation letter is not a visa approval, immigration guarantee, travel guarantee, entry guarantee, or refund guarantee.

• Participants are fully responsible for their own visa application and immigration compliance.
• Visa refusal, delayed processing, incomplete documentation, or travel ineligibility does not qualify for a refund.
• Flight cancellation, travel restriction, missed travel, border issue, or personal travel difficulty does not qualify for a refund.
• Where possible, online participation may be offered as an alternative for registered participants who cannot attend in person.
• Misuse of invitation letters or visa-support documents may result in withdrawal of documents and reporting to relevant verification channels where appropriate.

Paper or abstract withdrawal after payment does not create any refund right. Review processing, editorial screening, administrative handling, communication, and scheduling work may begin immediately after submission or payment.

• Withdrawal of a paper, abstract, poster, or e-poster after payment does not qualify for refund.
• Publication consideration, editorial review, and publisher coordination are separate from registration payment and do not guarantee final publication.
• Rejected, withdrawn, incomplete, or non-presented submissions do not create a refund right unless a written exception is issued by the conference committee.
• Administrative or document-processing payments are non-refundable once processing has started.

Food orders, special meal requests, conference kits, printed materials, courier delivery, extra certificates, verification services, or other optional conference-related services may involve third-party or advance preparation costs.

• Food orders and meal-related payments are non-refundable after confirmation or processing.
• Conference kit, printing, certificate, courier, or document-preparation payments are non-refundable once processing has started.
• Failure to collect or use ordered services does not create a refund, transfer, or credit entitlement.
• Delivery delays caused by courier services, address errors, customs, or recipient unavailability are not grounds for refund.

This refund and cancellation policy follows standard administrative practices for academic and professional conferences. By completing electronic registration, online payment, bank transfer, PayPal payment, Stripe payment, invoice-based payment, or any other conference-related payment, the participant accepts the published terms as part of the payment agreement.

• Contract terms: Registration, invoice acceptance, payment, and use of conference services establish acceptance of the conference terms and policies.
• Electronic transactions: Electronic registration, email communication, payment receipts, and online payment records may be used to verify acceptance and transaction history.
• Digital agreements: Online registration, payment confirmation, invoice requests, and related electronic records may support administrative review where required.
• Document protection: Invitation letters, certificates, confirmation letters, and verification materials remain subject to conference policy and may be withdrawn if payment or document misuse is identified.

The following examples clarify how the SIP 2027 refund and cancellation policy applies.

• If a participant registers and later cannot attend due to personal reasons, the payment remains non-refundable.
• If a visa application is refused or delayed, the payment remains non-refundable.
• If a participant misses the conference because of travel disruption, the payment remains non-refundable.
• If a paper is withdrawn after processing or payment, the related payment remains non-refundable.
• If a food order, kit order, certificate order, courier service, or document-processing request has been confirmed or started, the related payment remains non-refundable.
• If an in-person participant cannot travel, online participation access may be considered where technically feasible.
• No partial refund, credit, substitution, deferred registration, or transfer will be issued unless explicitly approved in writing by the SIP 2027 Organizing Committee.

Participants are strongly encouraged to confirm the following before making any payment:

• The correct registration category, payment category, or service category has been selected.
• The participant understands that conference-related payments are non-refundable and non-transferable.
• Travel, visa, institutional approval, funding, paper-submission, and presentation arrangements have been considered.
• The participant has reviewed the registration-fee page and related conference policies.
• The participant has contacted the organizing team before payment if clarification is needed.

If clarification is required regarding this policy, please contact the SIP 2027 administrative team before completing registration or making any conference-related payment.

• Email: support@sip2027.org
• Registration page: https://sip2027.org/register.html
• Registration fees: https://sip2027.org/registration-fees.html
• Past SIP 2025 compliance record: https://sip2025.org/blacklisted-registrants.html

The SIP 2027 Organizing Committee appreciates participants’ understanding and cooperation in maintaining a transparent, sustainable, and professionally managed conference process.